CJE AUTHOR(S) GUIDELINES
Author Guidelines: Formatting and Referencing Guidelines
Please keep the paper format as simple as possible. A properly formatted manuscript makes editing and layout easier and is much appreciated.
Formatting Guidelines
- Use A4 paper size, with all margins set at 254 mm (1”).
- Use Times New Roman 12 pt. font and single line spacing with 0 pt. spacing before and after throughout the paper. Please do not use custom style sheets in MS Word. Align text to the left.
- Use APA style 6th edition headings except for Level 3 and 4 headings. APHER does not use indentations for Level 3 and 4 headings. There are periods after headings for Level 3 and Level 4, and the paragraph starts two spaces after the period. Please use no more than 4 levels of headings as shown in the APCER Submission Template. Do not number headings.
- Use two spaces between sentences. Use one space after periods in the reference section. Use one space before and after mathematical symbols. For other formatting, such as the hanging indentation in the reference section, please use the MS Word paragraph formatting feature instead of the space bar.
- Do not use page breaks or columns within the text. Natural page breaks may divide headers, text, or tables; this will be adjusted when the paper is formatted for publication.
- Use italics for words requiring particular emphasis; however, please keep in mind that overuse may be distracting to the reader. Do not use single or double quotation marks for emphasis.
- In general, avoid using quotations where discussion of previous research can be integrated, with citation, into the text. Papers utilising extensive quotations may be rejected or returned to the author for revision.
- Use double quotation marks for quoted sections of less than 40 words. Use single quotation marks for quotations within quoted sections.
- Format extended quotations of more than 40 words as shown in the APCER Submission Template: indented and separated from the remaining text by a line above and below.
- Number tables, figures, or diagrams consecutively and include them in the relevant part of the text. Each should have a title that indicates the nature of the data being presented and how they are to be interpreted. Submit an MS Excel or Word file with the data for the figures so that the figures can be edited and formatted, if necessary. Please note that CJE is published in black and white; figures and tables should reflect this.
- Do not use footnotes or notes at the end of the text.
Referencing Guidelines
CAPEU Journal of Education follows the referencing system of the Publication Manual of the American Psychological Association (APA), 6th Edition. Submissions that do not follow APA style referencing guidelines may be rejected or returned to the author for revisions.
- Take special care in checking the reference list and in-text citations. Check that the reference list includes only references for citations within your article. In addition, ensure that all in-text citations have a corresponding reference in the reference list.
- Use the hanging indent function instead of tabs for references. Use the enter key at the end of each reference in the reference list, not within the reference.
- For all article and book titles in references, only the first letter of the first word, proper nouns, and the first word following a colon are capitalised.
- Please include the DOI (digital object identifier) for journal sources when applicable. An easy way to find if a reference has a DOI is to go to https://apps.crossref.org/SimpleTextQuery (registration required for this free service) and enter the reference information. The DOI should be preceded by https://doi.org/, It should remain hyperlinked in the document.
Online resources that may be helpful when using APA style referencing can be found at:
http://owl.english.purdue.edu/owl/resource/560/06/
http://blog.apastyle.org/
http://citationmachine.net/index2.php
Examples of APA references and in-text citations are also provided below:
Books
Group author
Reference list
American Psychiatric Association. (1990). Diagnostic and statistical manual of mental disorders (3rd ed.). Washington, DC: Author.
Note: “Author” is used as above when the author and publisher are identical.
In-text citations
First citation: (American Psychiatric Association [APA], 1990)
Subsequent citations: (APA, 1990)
Three to five authors
Reference list
Booth, W. C., Colomb, G. G., & Williams, J. M. (1995). The craft of research. Chicago, IL: University of Chicago Press.
In-text citations
First citation: (Booth, Colomb, & Williams, 1995)
Subsequent citations: (Booth et al., 1995)
Edition other than first
Reference list
Strunk, W., Jr., & White, E. B. (1979). The elements of style (3rd ed.). New York, NY: Macmillan.
In-text citation
(Strunk & White, 1979)
Chapter or Section in a Book
Reference list
Stephan, W. G. (1985). Intergroup relations. In G. Lindzey & E. Aronson (Eds.), The handbook of social psychology (3rd ed., Vol. 2, pp. 599-658). New York, NY: Random House.
In-text citation
(Stephan, 1985)
Conference Paper (Unpublished)
Reference list
Shrout, P. E., Hunter, J. E., Harris, R. J., Wilkinson, L., Strouss, M. E., & Applebaum, M. I. (1996, August). Significance tests: Should they be banned from APA journals? Paper presented at the 104th Annual Convention of the American Psychological Association, Toronto, Canada.
In-text citations
First citation: (Shrout, Hunter, Harris, Wilkinson, Strouss, & Applebaum, 1996)
Subsequent citations: (Shrout et al., 1996)
Journal Articles
Note: The journal name and volume number are in italics, the number of the issue is in parentheses (with no space between), and the page numbers are included. Please include the issue number when there is one.
Reference list
Hypericum Depression Trial Study Group. (2002). Effect of Hypericumperforatum (St John's Wort) in major depressive disorder: A randomized controlled trial. JAMA, 287, 1807-1814. https://doi.org/10.1001/jama.287.14.1807
In-text citation
(Hypericum Depression Trial Study Group, 2002)
Note: The APA Manual requires citing the full name of a corporate author like this; the acronym would not be easily recognized.
Reference list
Nolasco, R., & Arthur, L. (1986). You try doing it with a class of forty! ELT Journal, 40(2), 100-106. https://doi.org/10.1093/elt/40.2.100
In-text citation
(Nolasco & Arthur, 1986)
Online Only Journal
Reference list
Kortepeter, M. G., & Parker, G. W. (1999). Potential biological weapons threats. Emerging Infectious Diseases, 5(4). https://doi.org/10.3201/eid0504.990411
Note: If the reference does not have a doi, please list the URL instead. The date of retrieval is no longer necessary for sources that are not expected to undergo change. The URL should be in Times New Roman 12 font only. The URL is not followed by a period.
In-text citation
(Kortepeter & Parker, 1999)
Author Guidelines: CJE Submission Template
Title
(Maximum 12 words, Times New Roman, 20 pt.)
Abstract (Times New Roman, 12 pt., bold, centered)
The abstract is the first part of your paper the reader will see. Make a strong statement of the main point of your paper and briefly describe the context. Clearly identify the research focus or purpose of your writing. Provide a clear and concise summary of the methodology and conclusions. Describe the academic and practical implications of your results or findings. Write clearly and directly. Do not use the same sentences in the abstract and the body of the paper. Abstracts must be 150 words or less; do not waste words in such a short abstract. Indent the abstract 127 mm (0.5”) on both sides. Use two spaces between sentences. Use Times New Roman, 12 pt. throughout the paper. Follow the APCER Author Guidelines and APCER Formatting and Referencing Guidelines. Ensure that the paper meets the APCER Preliminary Submission Requirements.
The introduction section of the paper needs no Level 1 heading. Do not indent paragraphs. The paper should be single-spaced with one blank line between each paragraph. Do not use custom style sheets in MS Word. Do not use the space bar for formatting. Do not use page breaks or columns within the text. Natural page breaks will divide tables and text; this will be adjusted during layout. References in this template are for illustration purposes only (Nolasco & Arthur, 1986).
Level One Heading (Times New Roman, 12 pt., bold, centered)
The headings are adapted from the APA Publication Manual, 6th edition. APCER headings differ in that Level 3 and 4 headings are not indented. Capitalise the first letter of all words which have four letters or more for the title and tables as well as Level 1 and Level 2 headings. The first letter of articles, prepositions, and conjunctions of three letters or less should be in lowercase.
Level Two Heading (Times New Roman, 12 pt., bold, flush left)
Use of the first person (I, we, me, us, my, our) is accepted where appropriate.
Level three heading (Times New Roman, 12 pt., bold, flush left). Level 3 and Level 4 headings should be written in sentence case: only the first letter of the first word, proper nouns, and the first word following a colon are capitalised. These two level headings end with a period; the paragraph follows after two spaces.
Level four heading (Times New Roman, 12 pt., bold, italics, flush left). Examples and online resources regarding in-text citations are available in the APCER Formatting and Referencing Guidelines (Purdue University Online Writing Lab, 2010).
Use no more than 4 levels of headings. Do not number headings.
Table 1
A Short, Descriptive Title
Item | Rate | Amount | Measurement |
Item 1 | 1 | 1,000 | 5 cm |
Item 2 | 2 | 2,000 | 8 cm |
Note: y < 0.1; insert a space before and after mathematical symbols.
Tables and figures are numbered consecutively and included in the relevant part of the text. Refer to each table and figure in the text. Table titles should indicate the nature of the data being presented and how they are to be interpreted. Table titles are in italics.
Figure 1. Word limit for each type of CAPEU Journal of Education submission. Limits are for the body of the paper and references. The title, author note, abstract or appendices are excluded. Adapted from “Article Name,” by author and author, year, journal name, volume number(issue number), p. xxx. Copyright year by copyright holder, if applicable.
Include a description of the figure and the source, if applicable. Graph axes should be labeled. Do not include a title within the figure. Remove the graph border. Submit an MS Excel or Word file with the data for the figure so that the figure can be edited, if necessary. The figure must be in black and white.
According to Strunk & White (1979),
Cited text goes here. Use indentations of 127 mm (0.5”) on the right and left for quotations of 40 words or more. Insert a blank line above and below the quote. In general, quotations should be avoided where discussion of previous research can be integrated into the text. Papers with extensive quotations may be rejected or returned to the author for revision. (p. 55)
Double quotation marks should be used for quotations of less than 40 words. Single
quotation marks should be used for quotations within quotations.
Numbered lists can be used:
- Criteria 1
- Criteria 2
- Criteria 3
- Criteria 4
Bulleted lists may also be used:
Carefully check your article for errors in content and language; in addition, ask a colleague to proofread your article before submission. Papers with extensive issues will be returned to the author.
Include only references that are cited within the paper. Include issue numbers for journal articles, if available. Use the hanging indent format function to indent references. Set the hanging indent at 127 mm (0.5”). To find if there is a DOI for a journal article in your reference list, go to https://apps.crossref.org/SimpleTextQuery. Retain the hyperlinks in the reference list. Check that all citations in the text are in the reference list.
References
Nolasco, R., & Arthur, L. (1986). You try doing it with a class of forty! ELT Journal, 40(2), 100-106. https://doi.org/10.1093/elt/40.2.100
Purdue University Online Writing Lab (OWL). (2011, Oct. 5). APA formatting and style guide. Retrieved from http://owl.english.purdue.edu/owl/resource/560/1/
Strunk, W., Jr., & White, E. B. (1979). The elements of style (3rd ed.). New York, NY: Macmillan.
Appendix A
Title Which Explains the Content (Times New Roman, 12 pt., bold)
You may need to attach one or more appendices to your article. Include them in the same file.
Label appendices alphabetically (e.g., Appendix A). Label the table or figure included in the appendix with the letter of the appendix (e.g., Table A). Each appendix should be mentioned in the body of the paper. Appendices are not included in the word count.
